Staffing Solutions

POSITION:  Program Controller
LOCATION: Remote

Our client is seeking a skilled Program Controller possessing strong experience in Program-level Federal government contract accounting practices. The role of this position is to serve as an essential interface between the corporate Finance Manager, Program Operations Director, and Business Development principals. This position will work closely with the Senior Program Controller and Finance Manager. The successful candidate’s core responsibilities will include, but not be limited to:

Essential Functions and Job Responsibilities:

• Providing on-going finance, administration and schedule support to Program Managers (PMs). Remaining up-to-date on Program ceiling/budget values, incurred costs (including labor hours) and schedule financial performance.
• Tracking all Program funding and expenditure deliverables, contract awards and modifications, status of billed and unbilled revenues, and Program backlog.
• Maintaining a complete Program file, an up-to-date Estimate At Completion (EAC), and being prepared to answer any/all questions regarding the Program’s financial performance and status.
• Facilitate travel arrangements, to include airfare, lodging, ground transportation, per diem, cash advances, and related pre-travel logistics as required. Process expense report settlements to ensure Program costs are properly tracked and billed in accordance with the Joint Travel Regulation (JTR) and Federal Acquisition Regulation (FAR) mandates.
• Supporting multiple Programs, Program Controllers, and Program Managers.
• Responsible for the propriety of all financial records.
• Maintaining accurate and complete Program Files to include original as-bid budget, EAC, Statement of Work (SOW’s), Program closeout documentation, etc.
  • Initiating and coordinating Program startups in accordance with business processes and individual contract specifications.  Activities include:
  • Reviewing and analyzing contract and funding documents in collaboration with PCs and PMs and remaining knowledgeable of all contract documents, modifications, and subcontract flow-downs.
  • Ensuring Program labor setup supports contract CLIN structure by coordinating with affected departments, such as Contracts, Accounting, and Human Resources as necessary.
  • Assisting the PM with Program onboarding requirements, per program, and tracking progress.
  • Monitoring contract cost performance and addressing funding limitations with the PM, Contracts, and Finance departments.
• Remaining knowledgeable of and tracking open Accounts Receivable (AR) and unbilled amounts for Program.  Monitoring status of AR and being proactive to resolve problems.
• Ensuring all information is properly entered and reconciled into the Time and Expense software and corporate Accounting system on a weekly and/or monthly basis.
• Reviews Program employee timecards for accuracy and completeness. Coordinates with employees to correct and resolve discrepancies in a timely manner.
• Calculating and analyzing variances from the Program budget and reporting significant issues to management
• Prepares detailed Program labor and Other Direct Cost (ODCs) invoices for Program Manager and Finance Manager review and submission to the customer.
• Assisting with developing and maintaining financial and accounting policies, principles, practices and procedures to ensure accurate and timely financial statements that are compliant with DCAA, FAR, CAS, and GAAP.
• Assist with monthly and annual end of year close to include reviewing journal entry preparation, general ledger review and maintenance, account reconciliation and variance analysis.
• Providing recommendations for budget management and accounting procedural improvements.
• Assisting in the development and production of pricing and pricing volumes for proposal submissions.
• Assisting in regulatory reporting, including annual Incurred Cost Submission, Provisional Indirect Rate submission, and other applicable reporting requirements.
• Providing backup functions for payroll processing through third party payroll provider
• Works with the Program Controllers, Program Manager(s) and corporate Quality Assurance Manager to ensure compliance with contract and corporate quality standards.

Required Qualifications:

• US citizenship required.
• Relevant Bachelor’s Degree in Finance, Accounting or a related discipline and two (2) years or more related experience in a Federal government contracting environment desired.
• Associates Degree in Finance or Accounting plus four (4) years or more of related Program control experience in a Federal government contracting environment required or substitute eight (8) years of Program Control experience in a Federal government contracting environment in lieu of degree.
• Experience with Deltek Costpoint financial accounting software required. May substitute Costpoint experience with suitable experience in other government contracting industry standard accounting software packages.
• Solid understanding of Fixed Price, Time & Materials, Cost+ Contracts in a service-related industry.
• Microsoft Office Suites to include experience with Excel using formulas, macros, and pivot tables.
• Knowledge of International Standards Organization (ISO) 9001 principles desired.
• Experience with third party payroll processing, preferably ADP.
• Self-starter, highly motivated, able to meet tight deadlines and work well under pressure and changing priorities.
• Must have excellent work habits, including a willingness to work the hours necessary to get the job done, especially when important deadlines cause greater than normal departmental pressures.
• Excellent communication skills (oral and written), ability to work in team environment, and must work well with others
• Must have the willingness and ability to obtain and maintain a U.S. Security Clearance at the Secret level or above.

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Accountant with Costpoint T&E Experience

Columbia MD

Direct Hire Opportunity

Our client is looking for a motivated, self-starter to join our finance team as an Accountant. This person must have experience with Deltek Costpoint, specifically Time & Expense.

Responsibilities & Desired Skills

Core understanding of accounting principles, and project cost accounting to include: Accounts Receivable, Accounts Payable, General Ledger, Invoicing, Bank Reconciliations, Financial Statement Reconciliations, Payroll, and Expense and Time Collection Tracking

Ability to work in a fast-paced, deadline driven environment delivering results and quality services, while managing multiple projects simultaneously

Team-oriented, self-starter that has the ability to work in both a collaborative and independent environment

Demonstrate excellent customer service and client management skills, and ability to interface with business owners and C-Level Executives

Excellent organizational, interpersonal, written, and verbal communication skills

Proficient with Microsoft Office suite

Desired Experience

Bachelor’s degree in Accounting, Information Systems or related field

Three + years of experience in an accounting position

Experience with Deltek Costpoint is a must: T&E

CPA certification is desired, or candidates working towards their CPA

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Accountant with Costpoint Experience

Danbury CT

Direct Hire Opportunity

Our client is looking for a motivated, self-starter to join the finance team as an Accountant. This person must have experience with Deltek Costpoint.

Staff Accountant – Process Controls:

Develop, Update and Test current operation procedures

Process Transaction

• Create Invoices

Monitor Daily Production Activities

Coordinate Inventory Cycle Counts

ERP System Administrator

Ability to work within Deltek CostPoint

• Item Master File
• BOM Master File
• Salesperson Master File

Assist in Monthly Close Activity

Participate in Cross Functional Training

Desired Experience

Bachelor’s degree in Accounting, Information Systems or related field

Three + years of experience in an accounting position

Experience with Deltek Costpoint is a must.

CPA certification is desired, or candidates working towards their CPA

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Proposal Manager

Direct Hire Opportunity

Atlanta, GA

As part of the Proposal team, the Proposal Manager will work closely with Business Development, Contract Management, Subject Matter Experts (SMEs), other key staff, and external business partners to develop and deliver high-quality, compliant, and compelling proposals and responses to Government Requests for Proposal (RFPs) solicitations, Requests for Information (RFIs), Requests for Quote (RFQs) and Sources Sought Notices. The Proposal Manager will contribute throughout the entire proposal process, from proposal pre-work to proposal creation and delivery to limited post-submission support. The Proposal Manager will oversee all proposal and response preparation activities, including establishing/overseeing the preparation schedule to meet Government-mandated deadlines and assigning preparation tasks to internal and external contributors. The Proposal Manager will have the ability to write proposal content and narrative as necessary to meet response requirements that is free of errors (grammatical, spelling, sentence structure, etc.). The Proposal Manager will regularly report to the Proposal Director on the status of all proposal/response preparation activities and will serve as the primary point of contact for Government Contracting Officers and Specialists for all proposal/response related matters. Duties to be performed are broken down as follows:

Pre-Proposal

• Represent the Proposal team in strategizing with Business Development and Leadership in assessing potential contracting opportunities to pursue
• Monitoring activity in the Business Development pipeline
• Monitoring and assessing potential bid opportunities released under the organization’s various GSA schedules
• Updating and improving proposal response templates and working with Graphic Designer to refresh and improve graphical images to be used in proposal responses
• Ensuring past performance citations are updated and are created as new contracts are awarded to the company
• Assist in updating and maintaining boilerplate text owned by proposals team

Proposal Development Responsibilities

• Review Government RFP/Solicitations in detail and be intimately familiar with requirements
• Lead in driving the proposal preparation process from start to finish, serving as the primary point of contact for proposal development tasks, establishing the proposal calendar, preparing/distributing data calls, and assigning tasks to contributors
• Serve as the primary point of contact for interfacing with the Government such as submitting questions to them to obtain clarity on RFP/solicitation requirements
• Coordinate and facilitate proposal colored team reviews (Pink, Red, Gold, and White Glove) with involved functional groups
• Ensure proposal content complies with Government requirements i.e. font, text size, spacing, etc. and is properly structured in alignment with Government requirements
• Contribute writing of compelling and compliant content to the proposal preparation process as necessary
• Execute editing, proofreading, and final editing/formatting of text prior to ensure delivery of error-free proposals/responses to the Government
• Assist in creating and maintaining proposal/response files on organization’s shared file repository to ensure all related documentation is captured and properly organized

OTHER RESPONSIBILITES:

• Assist other projects as needed
• Edit and review company communications
• Assist program management staff as needed with post-award deliverables
• Help prepare marketing materials and presentations

DESIRED SKILLS:

• Excellent writing and editing skills
• Highly organized and detail oriented
• Able to work independently while remaining committed and responsive to the team
• Ability to multi-task and perform under tight deadlines when applicable
• Exceptional project management, planning, and time management skills
• Assertive yet diplomatic communication style

ADDITIONAL REQUIREMENTS:

• BA or BS, preferably in English, Journalism, Communications, or similar degree
• Minimum three years in proposal writing/management or other relevant writing/communications experience
• Proficiency using MS Word
• Proficiency using MS Excel and SharePoint is a plus

BENEFITS:

Our client is proud to offer industry leading compensation, high-quality, broad and diverse benefits, a very generous Paid Time Off plan, Employee Awards & Rewards, and a corporate 401k plan.

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Sr Accountant to support our Corporate Office in Atlanta, GA.

DUTIES AND RESPONSIBILITIES:

• Analyze complex financial records and reports for discrepancies.
• Perform a detailed analysis and reconciliation of billed amounts versus recorded revenue.
• Perform monthly balance sheet, income statement and changes in financial position/budget variance analyses.
• Assist in the design and preparation of budgets for review by management.
• Regulate and authenticate financial transactions.
• Reconcile accounts monthly to ensure accurate reporting and ledger maintenance i.e. accounts receivable and payable ledgers and resolve unpaid invoices.
• Reconcile sub-ledger to general ledger account balances.
• Balance accounts and confirm and verify bank statements on behalf of the company.
• Coordinate semi-annual audits and assist in running audits.
• Support and prepare documentation for audit requests by external public auditors, and internal audit as necessary.
• Calculate and submit retroactive billing for closed audit years.
• Assess internal controls, including risk assessments and reviews of risk areas.
• Recommend ways to reduce costs and enhance revenue.
• Prioritize work, multi-task and handle multiple priorities with limited supervision.
• Delegate financial responsibilities to the accounting team.
• Update months end close spreadsheet as appropriate.

DESIRED SKILLS:

• Experience working in Government Contracts; particularly with the management and reconciliations of customer accounts strongly preferred
• Utilize the government’s Wide Area Workflow tool (WAWF).
• Calculate invoices using Deltek Costpoint
• Working knowledge of accounting laws and regulations
• Working knowledge of payroll taxes
• Ability to communicate effectively across functional boundaries
• Ability to work on a self-initiated basis
• Ability to prioritize multiple demands and meet deadlines
• Efficient, detail oriented, with a high level of accuracy

REQUIREMENTS:

• Bachelor’s Degree in Accounting or Finance
• Experience with Deltek Costpoint
• 5+ year(s) of experience in AR and/or AP
• Must have prior experience supervising a staff of 3 or more people

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Accounting and Finance Manager

Omaha, NE

RELOCATION ASSISTANCE OFFERED

The Accounting and Finance Manager will oversee the overall accounting and finances for our client.

Supervisory Responsibilities:

• Hires and trains new employees in the Finance department.
• Supervises and manages the Finance department’s assignments and priorities.

• Assigns financial responsibilities in consultation with the Director of Business Operations.
• Conducts performance evaluations that are timely and constructive.
• Manages/approves all time off requests for the Finance department.

Duties/Responsibilities:

• Maintains Cost Accounting System requirements in accordance with FAR, DFARS, and 2 CFR 200.
• Prepares corporate financial statements in a timely fashion.
• Creates and maintains internal financial controls and procedures.
• Generates annual indirect and fringe rate proposals for federal rate negotiations.
• Develops and monitors annual budget and monthly execution.
• Provides relevant financial information to executive management team.
• Accountable for financial procedures and records.
• Leads fiscal year closeout activities and audit requirements.
• Maintains corporate checking accounts and invoices.
• Responsible for the various ledgers including cash disbursements, cash receipts, accounts payable, month-end payroll summary, accounts receivable summary, and journal entries to adjust the general ledger.
• Generates monthly reports including accounts payable reconciliation, accounts receivable reconciliation, cash flow report, and balance sheet audits.
• Performs other related duties as requested by the Director of Business Operations.

Required Skills/Abilities:

• Thorough understanding of cost accounting principles, practices, and policies in accordance with FAR, DFARS and 2 CFR 200
• Proficient in Deltek Costpoint
• Ability to lead, participate and respond to federal and internal audit requirements
• Ability to compute indirect cost pools for overhead and fringe benefits
• Ability to negotiate rate agreements with Government agencies
• Ability to create and manage corporate budgets.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite, with Expert-level experience in Microsoft Excel.
• Excellent managerial skills.
• Excellent organizational skills and attention to detail.

Education and Experience:

• Bachelor’s degree in Accounting, Economics, or Finance, with a minimum of 10 years of experience; OR a relevant Master’s degree with five (5) years of experience.
• At least two (2) years of Deltek Costpoint experience in a federal defense contracting environment.  This is a full requirement.

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