The Accounts Payable/ Payroll Specialist position is responsible for preparing, processing and disbursing the payroll in a multi-state environment and for the financial processing of transactions for the organization.  

PAYROLL DUTIES:

• Full-cycle processing of payroll in a multi-state environment.  
• Verify accuracy of timesheets in Time Collection for all employees. 
• Maintain Time Collection for new charge groups, new employees, and new timesheet groups. 
• Prepare calculations for manually entered changes. 
• Review and upload payroll data from timesheets into external processing company payroll system. 
• Post labor from timesheets into General Ledger. 
• Prepare payroll journal entries and assist with monthly and annual accounting close activities. 
• Verify accuracy of quarter and year-to-date payroll information from external processing company.  Ensure that all tax deposits are made promptly and that quarterly and annual reports, including W-2s, are filed timely. 
• Understand and remain up to date on state and federal regulations regarding accounting, reporting and tax issues related to payroll. 
• Participate in training employees in all locations on the electronic timesheet modules.  
• Conduct Time Collection Administrator duties, including the following:
  • Maintaining project workforce in Costpoint.  
  • Adding employees to projects.  
  • Importing changes as needed from Costpoint to Time Collection.  
  • Resetting passwords.  
  • Monitoring timesheet status, missing, etc. 
  • Conducting daily timesheet floor checks.
• Assist with updating payroll procedures. 
• Assist with testing of Time Collection software updates, upgrades and enhancements.
• Assist with training new payroll staff.

ACCOUNTS PAYABLE DUTIES:

• Code, process, post, and verify payable requests, including but not limited to consultant timesheets, vendor invoices, subcontractor invoices, employee reimbursement, check requests, and board payment and reimbursement.  This task includes verifying accuracy of mathematical calculations, applying applicable policies and federal per diem rates to determine allowable reimbursement to ensure proper entry into the accounting system.
• Match purchase orders with invoices ensuring appropriate documentation and approvals are received and reconcile any discrepancies prior to processing for payment.
• Process credit card statements verifying all supporting documentation prior to processing for payment.
• Prepare weekly verification reports and confirm for accuracy.
• Coordinate and process electronic payments (EFTs) and check disbursements.  Print checks and create EFT transmission file.  Assemble check/EFT documentation with checks and EFTs to seek appropriate approvals.
• Process and mail A/P checks and transmit EFT file.
• Electronically save Accounts Payable documentation. 
• Set-up and review (proof) new vendors. 
• Perform quarterly reconciliations of 1099 forms and file annual 1099 forms.
• Assist with updating Accounts Payable procedures and other Accounts Payable task as assigned.
• Assist with testing of Accounts Payable and Expense software updates, upgrades and enhancements

OTHER DUTIES:

• Perform cash receipts processing.
• Assist in the audit process, including preparation and accumulation of schedules and documents.
• Perform and provide general clerical duties, including filing, faxing, typing, mailing and scanning, as needed.
• Perform related duties as apparent or assigned so duties are completed accurately, willingly, and according to schedule.
• Other duties as assigned.

Skills / Professional Competencies Required:

·        Ability to apply standardized organizational payroll processes in an accurate and consistent manner.

·        Knowledge of federal, state, and local payroll taxes and reporting requirements.

·        Thorough understanding of and ability to apply generally accepted accounting principles and cost accounting standards.

·        Ability to understand and properly apply differing government contract requirements to Accounts Payable processing.

·        Ability to apply organization’s employee and consultant policies to reimbursement requests.

·        Ability to effectively use complex accounting system software to increase efficiency and accuracy.

·        Ability to work independently, following through on assignments, with own initiative and minimum directions or guidance.

·        Analytical and problem solving skills.

·        Proficient in Microsoft Excel, Outlook, Word and PowerPoint.

·        Ability to effectively communicate both verbally and in writing, including effective interpersonal and collaboration skills.

·        Strong organizational and time management skills to plan, organize, balance and prioritize work.

·        Ability to maintain confidentiality of information processed.

·        Ability to perform data entry accurately and efficiently.

·        Strong attention to detail and accuracy.

·        Ability to meet deadlines.

·        Ability to follow up on pending issues.

Education/Training Required:

• Associate’s degree in Accounting or Finance. ADP payroll processing experience preferred.  
• Three years of experience in accounting or accounts payable with at least 1 year processing payroll. Government contract accounting experience preferred.  Deltek CostPoint accounting system, ERP system and/or ADP payroll processing experience preferred.
• Eight years of experience in accounting or processing Payroll may be substituted for a degree.  A Bachelor’s degree in Accounting or Finance may be substituted for required work experience.

The Accounts Payable function is responsible for providing administrative and clerical support and processing financial transactions of the organization.  Assists with the receiving, processing and verifying invoices and completes check run procedures.  Processes and reconciles payments against purchase orders and credit cards. 

Role and Responsibilities:

• Code, process, post and verify payable requests including but not limited to consultant timesheets, vendor invoices, subcontractor invoices, employee reimbursement, check requests, and board payment and reimbursement.  This task includes verifying accuracy of mathematical calculations, applying applicable policies and federal per diem rates to determine allowable reimbursement to ensure proper entry into the Costpoint accounting system.
• Match purchase orders with invoices ensuring appropriate documentation and approvals are received and reconcile any discrepancies prior to processing for payment.
• Process credit card statements verifying all supporting documentation prior to processing for payment.
• Prepare weekly verification reports and confirm for accuracy.
• Process A/P checks and transmit EFT file.
• Electronically save Accounts Payable documentation.
• Assist with updating Accounts Payable procedures.
• Performs quarterly 1099 form reconciliations and annual reporting.
• Set-up and review (proof) new vendors.
• Assist with testing of Accounts Payable and Expense software upgrades, updates and enhancements.
• Prepares and enters use tax reports.
• Other duties as assigned.

Skills / Professional Competencies Required:

·        Ability to apply organization’s employee and consultant policies to reimbursement requests.

•     Proficiency in basic math skills with ability to detect ad correct math errors.

•     Proficiency in Microsoft Excel, Outlook, and Word and use of automated accounting systems.

•     Ability to communicate both verbally and in writing, including effective interpersonal and collaboration skills.

•     Ability to run reports from computer and to extract data to be used in various reports.

•     Ability to perform data entry accurately and efficiently.

•     Strong attention to detail and accuracy.

·        Strong organizational and time management skills to plan, organize, balance and prioritize work.

•     Ability to maintain proper documentation related to processes and procedures necessary to successfully perform the responsibilities of this position.

Minimum Education/Training Required:

Associate’s degree in Accounting or Business preferred. 

 

Minimum Experience Required:

Three years of experience in accounting, accounts payable or related work.  Knowledge of Government contract accounting preferred.  Deltek CostPoint, ERP or accounting software experience preferred.

Growing government contractor seeks to add a Financial Operations Manager. A highly skilled professional who has previous experience in a similar role, and within the govcon industry, is strongly desired. This individual will work closely with the Accounting and Finance team on responsibilities which may include, but not limited to:

·        Lead Costpoint Time & Expense (T&E) administration activities including employee setups, status changes, and terminations; prepare project and workforce setups in Costpoint.

·        Manage internal Costpoint T&E helpdesk inquiries to research, provide or implement solutions

·        Process bank administration activities to include the processing of ACH/EFT and wire payments

·        Manage corporate credit card programs to include all administration, payments, and the reconciliation of expenditures. 

·        Maintain corporate travel process, related controls, and support administration efforts for Concur travel

·        Support the processing of state tax payments, various state filing requirements and coordinate any related correspondence

·        Support incurred cost and tax audit inquiries and requirements

·        Develop and train employee and team members on accounting and finance processes

·        Establish and maintain accounting and financial procedures and controls

·        Assist with month end close cycle and year-end closing activities

·        Support the professional development of the team

·        Analyze internal accounting and financial operations and identify areas for process enhancement 

·        Supervise accounting or finance team members

Education and Experience

·        10+ years of progressive accounting/financial experience with a government contractor

·        Additional experience with a public accounting or management consulting firm is desirable.

·        Solid understanding of government contract accounting, Federal Acquisition Regulations (FAR), Cost Accounting Standards (CAS), Generally Accepted Accounting Principles (GAAP), and Defense Contract Audit Agency (DCAA) Auditing standards is required

·        Highly proficient with Deltek Costpoint is required

·        Bachelor’s degree in Accounting or Finance is highly desirable 

·        Highly skilled with Microsoft Office Suite especially Excel 

Other Competencies

·        Excellent written and oral communication skills

·        Demonstrates the ability to handle multiple tasks and priorities

·        Possesses strong analytical and problem-solving skills

·        Ability to work as a team member or as an individual contributor

·        Excellent relationship-building skills

·        Must have strong customer service orientation; be able to maintain a professional demeanor, and work under pressure to handle critical issues in timely manner

Financial Operations Manager – Fairfax VA – Hybrid role

The successful candidate for the Accountant/Finance and Accounting Manager position must have strong knowledge of and experience with Deltek’s Costpoint accounting software platform and strong knowledge of the federal and state/local government contracting business environment. The Accountant/Finance and Accounting Manager oversees the organizational systems for gathering data, analyzing information, confirming the accuracy of reports and providing recommendations for improving accounting methods.

Responsibilities:

·        Handling all accounting operations, including financial reporting, accounts payable, accounts receivable, general ledger, payroll, fixed assets, bank statement reconciliations, etc.

·        Managing month-end and annual general ledger close processes including timely and accurate preparation of all financial reports at the project level as well as balance sheet account reconciliations.

·        Preparing and filing tax returns in coordination with the outside CPA firm.

·        Supporting company-wide budgeting and forecasting processes, including monthly analysis of actual costs versus budget.

·        Managing all audits, including financial Defense Contract Audit Agency (DCAA), IRS, and bank.

·        Enhancing, developing, implementing and enforcing accounting policies and procedures to include compilation of an accounting manual.

·        Ensuring continual process improvement and excellent customer service to all employees and management.

·        Performing special projects as directed and other projects as assigned.

Qualifications:

·        Experience with Deltek Costpoint accounting software in a government contracting environment, required.

·        Bachelor’s Degree in Accounting or Finance; Masters and/or CPA, preferred.

·        A minimum of 5 years of progressive financial management experience, with at least 3 years as an accountant or similar position in a private sector, preferably in a small business, government contracting environment.

·        Working knowledge of Generally Accepted Accounting Principles (GAAP); familiarity with general Federal Acquisition Regulation (FAR) requirements, federal legislation, rules and guidelines, including compilation of incurred cost submissions, federal, state, and local tax filings, and other government reports, required.

·        Excellent written and oral communication skills.

·        Proficient with MS Office Suite; Excel, Word and Outlook proficiency, a must.

This position is located in the Friendship Heights Area of NW Washington, DC.

The Accountant/Business Manager is an essential part of the financial management team, overseeing organizational systems for gathering data, analyzing information, confirming the accuracy of reports and providing recommendations for improving accounting methods. This role must have an understanding of all types of financial operations at the company and how they work together.

The successful candidate will have strong knowledge of the federal, and state/local (non-construction) government contracting business environment; Deltek’s Costpoint 8 accounting software platform; be capable of thriving in the sporadic time and pressure demands of a small business; and must have good judgement, discretion and the ability to work efficiently with limited supervision.

Key Responsibilities include:

·    Handling all accounting operations, including financial reporting, accounts payable, accounts receivable, general ledger, payroll, fixed assets, bank statement reconciliations, etc.

·    Managing month-end and annual general ledger close processes including timely and accurate preparation of all financial reports at the project level as well as balance sheet account reconciliations.

·    Preparing and filing tax returns in coordination with the outside CPA firm.

·    Supporting company-wide budgeting and forecasting processes, including monthly analysis of actual costs versus budget.

·    Managing all audits, including financial, Defense Contract Audit Agency (DCAA, IRS, and bank.

·    Enhancing, developing, implementing and enforcing accounting policies and procedures to include compilation of an accounting manual.

·    Ensuring continual process improvement and excellent customer service to all employees and management.

·    Preforming special projects as directed; and

·    Other projects as assigned.

Qualifications:

·    BS in accounting or finance; Masters and/or CPA preferred.

·    At least 5 years of progressive financial management experience, with at least 3 years as an accountant or similar position in a private sector, preferably small business, government contracting environment.

·    Working knowledge of Generally Accepted Accounting Principles (GAAP); familiarity with general Federal Acquisition Regulation (FAR) requirements, federal legislation, rules and guidelines, including compilation of incurred cost submissions, federal, state, and local tax filings and other government reports, required.

·    Sound understanding of accounting system implementation and integration, government contracting, and DCAA reporting.

·    Experience with Deltek Costpoint 8, accounting software in a government contracting environment, required.

·    Highly detail-oriented, analytical and organized.

·    Ability to operate independently with minimal supervision.

·    Excellent written and oral communication skills.

·    Proficient with MS Office Suite; Excel, Word and Outlook proficiency a must.

• This role will be responsible for all financials for this small business.
• This role will be held on-site in Chantilly, VA.
• Prepare finance journal entries and account reconciliation reports.
• Manage assigned personnel
• Effectively manage and operate the company’s financial records in a Deltek Costpoint environment
• Administer the Deltek Costpoint environment with respect to employee Time and Expense (T&E) accounts, user operational accounts, and Payroll/Timecards
• Evaluate financial documents for correctness and completeness.
• Ensure financial and accounting reports are prepared in accordance to company/federal rules and regulations.
• Generate financial transaction records for collections, invoices, payments, expenses, revenues, etc for future reference purposes.
• Review all accounting procedures and recommend improvements. 
• Address financial issues and inquiries in a timely manner.
• Manage payroll processing system including salary deposits, tax calculation, payroll reconciliation, etc.
• Maintain accurate documentation for financial operations and transactions.
• Assist staff on the accounting practices and financial record keeping.
• Review profit and loss statements to identify gaps and find relevant solutions.
• Maintain accurate financial data and reports for submission to senior management.
• Prepare daily cash flow reports and register all outstanding payment records.
• Perform month end closing activities such as revenue accounting, expense accounting, account reconciliation, etc.
• Manage account payables and receivables activities.
• Assist in managing credit and collection activities. 

• This role will be a hybrid based position with time spent in the Silver Spring, MD location.
• We are looking for a detail-oriented, self-motivated, analytical individual.
• This client in the process of migrating its existing accounting/contracts management system to Deltek Costpoint. The ideal candidate will have experience with Costpoint so they can assist in the migration and implementation of the system.
• The ideal candidate will also be responsible for administering and monitoring performance and compliance with the prime contracts and subcontracts. Demonstrated experience managing federal government services contracts with both prime and subcontract relationships is a must. Experience with GSA Schedule contracts is a plus.

Primary Duties and Responsibilities:

• Collects and reviews all cost/billing data for appropriate documentation and approval prior to preparing customer invoices.
• Reviews and pays all vendor, subcontractor, and consultant invoices.
• Prepares monthly invoices in accordance with company policy, government regulations, and contract requirements.
• Performs monthly closings and reconciliations.
• Prepares periodic analysis of accounts.
• Conducts contract cost reconciliations.
• Prepares payroll semi-monthly.
• Files payroll taxes for each pay period and quarter.
• Primary liaison to CPA for corporate annual tax returns.
• Administers prime contract and subcontracts, primarily federal government IDIQ, CPFF and Firm Fixed Price contracts.
• Ensures compliance with prime contract and subcontract terms and conditions and resolves any contract issues.
• Establishes and configures contracts and subcontracts in billing system.
• Monitors and updates contract modifications.
• Oversees the subcontractor/consultant management process that includes coordinating with project managers to prepare and issue requests for proposals; reviewing subcontractor proposals; preparing/negotiating subcontracts, task orders, and purchase orders and modifications issued under these contract vehicles; monitoring subcontractor financial performance; and closing out subcontracts.
• Assists with developing and reviewing cost proposals in response to federal government solicitations, both for new procurements and for task orders issued under existing contracts.
• Prepares annual Indirect Rate Proposal for submission to DCAA and EPA.
• Coordinates with President to negotiate and issue Non-Disclosure and Teaming Agreements with other contracting firms and consultants.
• Supports the client’s President in responding to audit requests.

Experience:

Bachelors or Masters degree.

Minimum of five years experience in a finance or accounting position.

Minimum of five years experience administering federal government contracts.

Working knowledge of FAR provisions and DCAA compliance requirements.